FMCSA Requirements for Getting Carrier Authority

Carrier motor authority holds significant importance for FMCSA-recognized trucking companies, whether they specialize in refrigerated transport, dry van, or anything else. Receiving authority allows them to operate legally within the regulations set by the Federal Motor Carrier Safety Administration (FMCSA). The FMCSA, a department of the United States government, plays a crucial role in regulating the trucking industry and ensuring the safety of hazardous material transport and compliance review within the transportation system. In turn, this translates to improved non-commercial driver safety and the success of all industries, but it can be a bit confusing. Understanding the requirements for obtaining carrier authority is essential for FMCSA trucking companies looking to establish themselves as legitimate and responsible operators.

Understanding Carrier Authority

Carrier authority refers to the permission granted by the FMCSA to operate as a US motor carrier, enabling companies to transport goods for hire. It is important to differentiate freight carrier authority from broker authority. 

The former allows companies to transport goods themselves. The latter permits them to arrange transportation services on behalf of shippers. According to DAT, freight brokers, carriers, and interstate operators all need authority, but some may need a DOT and MC number while others do not. 

A carrier might require both a DOT and MC number, but an MC number is only needed for interstate operators.  A freight broker needs an MC number but not a DOT FMCSA number. The DOT can be reached at their address of 1200 New Jersey Avenue SE, Washington DC 20590.

The Carrier-Only FMCSA Registration Process

To obtain commercial motor carrier authority, FMCSA trucking companies must go through a registration process well before they can get loads for trucks. Let's explore the steps involved:

Establishing Your Business

Begin by establishing your business as an official entity. This includes obtaining an Employer Identification Number (EIN) from the Internal Revenue Service (IRS) and setting up your company as a legal business entity. Additionally, pre-approval for insurance coverage is necessary before proceeding with the FMCSA registration. 

Applying for Your DOT and MC Number

Next, complete an FMCSA registration form for MC authority. This form requires detailed information about your commercial motor business and the trucks you will operate. Ensure you obtain a USDOT number from the Department of Transportation (DOT) before completing the FMCSA registration process.

Choosing Your BOC-3 Process Agent

Designate a processing agent or select a company that offers process agent services. Before finalizing your selection, it's essential to research and assess the qualifications and reputation of your chosen BOC-3 process agent or service provider to ensure compliance and reliability. Fill out the BOC-3 form to declare your choice to the FMCSA.

Filing Your UCR Permit

The Universal Carrier Registration (UCR) permit is a vital requirement for carriers operating commercial motor vehicles across multiple U.S. states. It streamlines registration and fee collection, simplifying compliance with regulations and facilitating legal interstate transportation. To ensure financial protection in case of accidents or unforeseen events, it's crucial to confirm active insurance coverage before commencing operations in specific states.

For a motor authority to legally operate across the U.S., including interstate routes, obtaining a UCR permit is essential. It simplifies registration and fees for carriers like FMCSA trucking, bus, and freight forwarder companies. A valid UCR permit is essential for compliance, proving you meet standards and fee requirements, avoiding fines and potential FMCSA complaint reports against a company, and enabling seamless operations across states.

Registering for IRP and Setting Up an IFTA Account

If you intend to operate in multiple states or jurisdictions, register for the International Registration Plan (IRP). This plan ensures payment of apportioned license fees based on the distance traveled in each jurisdiction. Additionally, set up an International Fuel Tax Agreement (IFTA) account to simplify the reporting and payment of fuel taxes.

Signing Up for FMCSA Clearinghouse Drug and Alcohol Testing

Starting a trucking company also requires that you consider the adequate safety management controls in place to ensure the safety of all drivers, not just those in your trucking database. Enroll every US motor truck driver in a drug and alcohol testing program to comply with FMCSA Clearinghouse rules, regulations, and driver safety qualifications. We strongly advocate for safe and responsible FMCSA trucking operations. 

Compliance with FMCSA member regulations not only ensures legal operation but also contributes to the overall conditional safety rating of the industry. Prioritizing DOT safety rating and adhering to FMCSA trucking requirements creates a better future for the trucking industry and prevents an unsatisfactory safety rating. 

Get Your Carrier Authority and Sign Up With CarrierSource Afterward!

Navigating the FMCSA trucking requirements for carrier authority is a crucial step for any transporter or trucking company. Understanding and following the US motor and registration process, obtaining necessary permits, and prioritizing safety fitness standards allow companies to operate legally and contribute to the growth and safety of the industry. But getting your registration is only the first step toward your success. 

Partnering with CarrierSource to maximize your reach will support your commercial motor trucking operations, more than you can imagine. Let's work together to build a safer and more efficient approach to finding loads and maintaining your truck authority. Claim your free CarrierSource profile today to get started!